Several months ago one of my family members purchased a brand new MacBook Air for the purposes of going to university. This morning I received sad news that said laptop had been lost. Thankfully the laptop was insured so at least the physical value of the laptop should not be an issue. Lesson One: Make Sure Your Laptop Is Insured For Both Accidental Damage And Loss! However what happens with the data which is on it? The truth is that there is no excuse for not having mission critical data (such as university work, important account files etc etc) backed up as it is changed. This is possible through services such as Dropbox and SugarSync, which are free and monitor folders and files and automatically upload changes to the cloud. Lesson Two: Sign Up To Dropbox And/Or SugarSync! Passwords, need to be safe and secure. In other words unique and ideally containing random letters as well as characters which are not alpha-numeric. This isn’t a daunting process as 1Password has it covered. 1Password is covered in detail in my ‘Useful Software & Services For The 21st Century Student‘ post. It is more expensive than the average app, however its an investment that will keep your banking details, and other secure login sites safe. Lesson Three: Make Sure You Don’t Use The Same Password, Or Simple Passwords For Anything! All of this advice is to protect you from losing your laptop or computer as a result of carelessness of theft. But it should also be followed generally as the hard drives which your data is stored will not last forever. I have suffered two hard drive failures around 7 years ago where my data was not backed up, and it was horrendous. Memories gone, important documents lost, hours taken to rebuild what I could. As anyone who has suffered a hard drive failure or computer loss will tell you, although the physical computer can be replaced, the memories contained on it usually cannot.
Having spent four years at university (and going into my fifth year in September), I have have been at the cutting edge of technology for the 21st century student. I rocked up for my first university lecture with my trusty black Macbook, and over the years the piece of technology that joined me has changed, moving through the MacBook Pro range, iPad and now the MacBook Air, which is my note taking device of choice. However the student of today has to do much more than simply take notes in lectures, they have to write essays, draw diagrams and plan their time. Over the years I have tried most of the software out there, and in order to help the student of 2012 on their way (which yes includes my baby brother who this year flies the nest), I have complied this list of student friendly software. Due to the fact that I am a mac fan, the majority are exclusively for the mack platform, however if you head over to http://alternativeto.net you are bound to find something that suits your need. SugarSync – Problem Solved: Backup/Data Sync – Price: From £0 Just like its direct competitor DropBox, SugarSync is one of those programs where you simply set it and forget it. Unlike DropBox you need not move your files from their original location, you select which folders you want to upload to the cloud, and whenever they change, the changes are synced to the cloud. It is unlikely that your tutor will accept the same excuse for an essay being late that was accepted in high school, so a backup solution is vital. Once SugarSync is set up you don’t need to worry about anything. If your computer ever gets lost/stolen or broken you have a backup of all your vital documents that can be downloaded in a matter of moments. Since documents are stored in the cloud, the web interface allows you to work on your documents from any computer (provided it has an Internet connection and the file type is compatible with the local machine). Gone are the days where you need to worry about carrying a USB drive with you, and keeping it updated with the latest copy of your work, simply logon to SugarSync, download your work, do what you need to do, re-upload it and it will be back waiting for you on your machine when you get home. SugarSync has mobile apps of every variety out there, so your documents are available on the go, perfect if you have your revision notes on there and a moment to spend whist waiting for a bus. The free version of SugarSync gives you a 5GB data allowance, which is more than ample for text documents, the odd photograph and diagram. However if you are studying an art, design or media based subject where file sizes are significantly larger more storage is available at very reasonable prices. Evernote – Problem Solved: Mobile Note Taking/Documents On The Go – Price: From £0 There will be some documents that you will wish to archive yet keep to hand. Documents such as your timetable, copies of your tenancy agreement, statements/receipts of important items, Evernote is perfect for this. As well as being able to write notes in the application itself, you are able to drop in files, that are not only synchronised across your mobile devices but are available online. However that is not all. Evernote has released browser plugins (or extensions) that allow you to clip articles directly to your Evernote notebooks. Data such as the site where the article was taken from and the date it was accessed are automatically stored alongside any pictures that the article contains, making referencing at a later date easy. For me I use Evernote as my ‘important document store’. Amongst my notebook collection I have notebooks for university (and then tag each note be it with a subject or event), personal and interesting articles. Since whatever you put in Evernote is backed up in the cloud (and replicated on any other device you have), I also drop in essays and reports. After all it can’t hurt to have another copy of these important documents saved can it? The free version of Evernote gives you 60mb worth of uploads each month, which for standard text and text based files is more than enough, and I for one have never required more. However if you want features such as being able to upload up to 1GB of data each month and offline notebooks this will set you back £35 a year. OmniFocus – Problem Solved: Task/Todo Management – Price £27.99 When at university, there are going to be hundreds of things that need to be done. Some such as the steps required to complete some tutorial work only occur once, others such as remembering to put the bin out occur on a weekly basis. OmniFocus looks after all these tasks and puts them into groups depending on what is required to do them, which are called Contexts. For example, you can set up a context called ‘Library’ (and an alert can even be set up on the iPhone app to alert you through location services when you are at the library) to remind you to renew a book, check out another book and get your photocopying done all in one go. Similar tasks such as getting all your emails done in one go etc etc can save time as you are focused on one process rather than flitting between several different things. Tasks are sorted into projects and can be sequential in order or concurrent. A sequential project would be for instance writing an essay, the proof reading can’t be done until you have written the first draft, and the first draft can’t be written until you have done your research. As such the proof reading and first draft tasks won’t show up until the first task of research has […]
A week has gone by since my iPad landed, apps have been purchased and the experience enjoyed. Here is an overview of the apps which i’ve purchased, and the role which my iPad has played.